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Records Management Software
Coordimax enables you to keep track of the location and usage of your records, reducing excessive paper flow, minimising costs and increasing efficiency.
It has powerful features to automate the task of identifying, classifying, archiving, preserving, and sometimes destroying records.
ISO defines records as "information created, received, and maintained as evidence by an organisation or person, in pursuance or legal obligations or in the transaction of business".
Features of Coordimax Records Management Software include:
- Scanned image links enable anyone to view documents regardless of their location.
- Locations and boxes can be recorded to facilitate easy retrieval of physical files.
- Document registration allows you to record details such as the document’s origin, date of receipt, categories and responsible staff members.
- Each document and file can be restricted to selected staff members or groups.
- Records can be assigned to an Action Officer to perform any actions initiated by a document, such as answering a letter.
- Barcodes can be generated based on category code or document number, and printed to a barcode printer.
- Automatic generation of file numbers.
- Links with bar coding, scanning, image storing options.
- Electronically assign tasks to designated officers.
- Automatic notification when items are overdue, to be archived or destroyed.
- Track employee 'check-out' of physical files.
- Powerful search facilitates fast retrieval of records.
- Flexible reporting formats.
Easy file view & retrieval, document registration, access
control, action flag, bar-coding and file number tracking, task assignment, search function and flexible reporting formats are
some of the more specific features.
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| Document Management | Quality Assurance | |