Property Management Software system designed for owners and agents.

Property locations can be flagged as assets within the Coordimax Assets module so that the full financial and life cycle costing information can be recorded and calculated for the location.

The software allows for a maximum depth of seven levels. Each level in the hierarchy can be user- defined, including the level’s name and required data format. Typical level definitions would be Site, Building, Floor, Room and Unit. A Browser displays the hierarchy in an easy to use graphic display.

All property details are recorded in the Asset Register utilizing a number of critical standard data tables. This reduces data entry time while significantly increasing the accuracy and consistency of property information. In addition, all details of life cycle activities relating to property are provided in the system. Accountability can be managed down to staff levels if required, and all activities are fully auditable and secure.

 

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The Property Management System gives you a fully documented history of each property including:

  • Property location name and abbreviation
  • Floor area (automatically “rolled up” to higher level)
  • Equipment holdings by area
  • Future planned maintenance
  • Repair & service history
  • Operating costs by area
  • Property group
  • Maintenance costs year to date and last year Maintenance cost per square metre
  • Photographing and attaching images together with a condition report
  • Attachments such as floor plans, documents
  • Complex property reports that can be intuitively created using query-by-example
  • Locations can also be outside areas, roads, runways, rail tracks, schools or ports
  • Provides different users such as, managers, operations teams, contractors & suppliers, with accurate information needed to make effective business decisions
  • Locally-based development & support
  • Develop measurable key performance indicators
  • More efficient in the administration of assets and of their costs
  • Choose a condition assessment report which displays all the Condition Assessments that have been added. Choose to group by Priorities or by Asset Information
  • Maintain a comprehensive audit trail of all significant additions and alterations made, when and by whom
  • Comments

 

An unlimited number of user-defined attributes can also be specified (static & dynamic) for groups of property locations, allowing any additional information not already covered to be recorded and reported.

 

  • Diary / Calendar view :-
  • – Property lease start date
  • – Property lease expiry date
  • – Property lease termination date
  • – Rent review dates
  • – Scheduled charges
  • – Insurance Policy Expiry
  • – Licence expiry dates
  • – Ad Hoc events
  • – Views by day, week, month, agenda or ad hoc
  • Property Reports:-
  • – Lease List
  • – Profit & Loss
  • – Lease Forecast
  • – Unpaid Charges
  • – Correspondence
  • – Tenancy Schedule
  • – Occupancy
  • – Licence Valid Date
  • – Diary Event
  • – Ledger Postings
  • – Tables | Lease Entries
  • – Tables | Licences